IDN Summit Virtual Experience Guide

How do I login to the Virtual Platform?

Access to the portal opens at 8:00 AM ET on Tuesday, August 18. Visit idnsummit.com/virtual2020 to log onto the portal. From the portal, you can:

Send 1:1 Meeting Requests
Access Educational Sessions
Access your Boardroom Session
Access your Hosted Suite

When will I receive login information?

If you completed your registration, you created a username (email address) and password. If you have forgotten your password, click here to reset your password .

If an IDN Summit staff member submitted your registration, you'll receive login information in your Pre-Event email during the week of August 17.

Contact Trey Beuttel at 859.523.5701 for assistance with login information.

Can I update my password?

Yes, you can update your password at any time. Click here to reset your password.

The system will ask you to enter your email and a temporary password will be sent to that email address. Follow the instructions in the email and update your password.

How do I access my Boardroom Session?

The IDN Summit team will provide your team with login information to access your Boardroom Session before the Summit. This login varies based on the choosen format of the session.

Who can I contact if I have technical issues during the session?

A member of the IDN Summit team will staff your session. They will be available to answer any questions and handle issues during the session.

How will I receive my session recording post-event?

A member of the IDN Summit team will send the recording via WeTransfer to the organization's contact the week following the event.

I still have questions about my Boardroom Session. Who can I contact?

Contact Trey Beuttel at 859.523.5701 with any questions regarding your Boardroom Session.

How do I access my Hosted Suite?

Please note, access will be restricted to members of your team and approved attendee groups.

Login in to the Virtual Experience platform.
Visit the Hosted Suite page and click your organization's logo.
You will then be directed to your Hosted Suite.

How do I access the Meet Now feature?

Click on the "Meet Now" button inside your Hosted Suite and enter the the video conference.

How do I attend Educational Breakout Sessions?

Once you login to the Virtual Experience platform, visit the EventHub page. The agenda with links to sessions appears on this page.

To join a session, click on the link adjacent to the session title. If you are early for the session, you'll enter a waiting room. When the session opens, you will be automatically redirected to the session.

Please note, educational sessions are open to all attendees and no pre-registration is required to participate.

How do I ask questions during sessions?

You'll find a Q&A chat feature inside all the sessions. Presenters and panelists will answer questions in the live chat throughout the session.

How do I attend Keynote Sessions?

Once you login to the Virtual Experience platform, visit the EventHub page. The agenda with links to keynote sessions appears on this page.

Please note, keynote sessions are open to all attendees and no pre-registration is required to participate.

Can I ask questions during keynote sessions? If yes, how?

You will have the ability to ask questions during the keynote sessions. Use the chat box to the right of the video to ask your questions. Presenters and panelists will answer questions in the live chat throughout the session.

How do I attend Idea Exchanges?

You will recieve an invitation from the IDN Summit to register for an Idea Exchange. If you are one of the first 30 individuals to pre-register for the Idea Exchange, you will be given the option to have full audio and video capabilities.

Attendee who pre-register after the first 30 or join the Idea Exchange the day-of will have audio-only capabilities.

To join an Idea Exchange, click on the link adjacent to the session title. If you are early for the session, you'll enter a waiting room. When the session opens, you will be automatically redirected to the session.

Everyone joins the session without audio and video turned on. The moderator will then allow audio and video capabilities for the 30 pre-registered attendees. Other participating attendees can submit questions and comments to through the chat feature.

When can I send 1:1 Meeting requests? When will I begin and stop receiving invites?

You can send meeting requests beginning August 21 at 8:00 AM ET. Beginning August 18, you may receive a 1:1 Meeting request. The meeting request window will be open through the event.

What is the process to send meeting request?

Prior to the Virtual Experience, visit the 1:1 Meetings page to view the Registrant Directory and request meetings.
After you request a meeting, the recipient will receive an automated email with your request.
After a meeting is confirmed, it will appear on all participants personal schedules and a link to the virtual meeting room will be provided.

What is the process to accept, modify, or decline a meeting request?

When you receive an email notification that you have received a meeting request, you can accept or decline the request. If you want to meet with the request individual, but you can't meet during the requested time, you can send a message back with the declined notice to reschedule for a different date and/or time.

How can I see who is accepting 1:1 Meeting requests ?

All individuals who opted in to receive meeting request will appear in the Registrant Directory.

How to add secondary participants to 1:1 Meetings?

You can add secondary participants in the meeting request form. The original attendee who sent the meeting request can also add additional participants to the accepted meeting by modifying the meeting. Please note, 1:1 Meetings have a limit of 4 devices.

Can I change my preferences on 1:1 Meetings?

Yes, you can change your preferences at any time. Contact Trey Beuttel at 859.523.5701 or email him trey@bluegrassbm.com.

Guide to the IDN Summit Virtual Experience

Login and Registration

Boardroom Sessions and Hosted Suites

Agenda

1:1 Meetings

Post Event